SharePoint Creates a New Document Version After Printing
Hello All, We're experiencing an issue with version control in SharePoint. Here is the scenario: Our users are in SharePoint Online major/minor version controlled document libraries. They are opening Office 365 documents (Word, Excel, etc.) in the web app in view-only mode. They are making no changes to the files — just selecting File > Print. The action of printing is creating a new version of the file (ex: 3.0 to 3.1). This is causing issues with the document statues. After a new version is created, the file status is updated from Approved to Draft. But there was no change to the file to warrant a new version. Lastly, the new version is only created if the user is printing from the web app (Word, Excel, etc.). If they open the file in their desktop app, the document is not marked as modifed. After reaching out to Microsoft, we were informed this is a new "expected behavior". Quote from Microsoft: "From SharePoint’s perspective, printing = modifying, so this is not considered a bug but expected product behavior. When a document is printed from Office for the web (Word/Excel/PowerPoint Online), SharePoint treats this action as a file modification." Is anyone else experiencing this issue? Have you discovered a way to prevent this from happening?
Sharepoint link shared with me does not seem to be working
Hi, With my new job I was shared a link to my personal gmail address for a folder of documents I need to become familiar with. This was done with an invite link to a Sharepoint folder the documents are kept in to my gmail. When I click the link it prompts me to log into my outlook account. When I log into my account with the same gmail address as the one the link was shared to I do not see the folder that was shared to me. I tried logging into my gmail on outlook and clicking the link again, to the same result. Both times what I see is a web based outlook page with no emails, no documents shared on the “shared with me” tab of one drive and the only documents present are the cloud backup of my personal computer on one drive. I tried downloading the sharepoint app and logging in this way, but it says I need a school or work email and I can’t log in with a personal email address. It’s important I be able to view these documents. I would appreciate any help telling me how to access them.
New Document List '|0' does not exist at site with URL '|1'.
When trying to create a new document, from a custom content type (which has a template), starting from the Documents Webpart, Sharepoint opens the following link: https://tenant.sharepoint.com/sites/100000042/_layouts/15/CreateNewDocument.aspx?id=https%3A%2F%2Ftenant.sharepoint.com%2Fsites%2F100000042%2FSiteAssets%2FTemplate_ESC_Change_Request.dotx&Source=https%3A%2F%2Ftenant.sharepoint.com%2Fsites%2F100000042&RootFolder=%2Fsites%2F100000042%2FGedeelde%20documenten&ContentTypeId=0x01010076D558EFC4D9BE4383D7A605E7A59564020009E687B3C8518649A3695E9F903F7224 this throws an error: Error: List '|0' does not exist at site with URL '|1'. But the list does exist and the dotx is in this list. So why do we get this error? and how to fix this? If we try to do the same, but from within the document library, another link is generated by sharepoint: ms-word:nft|u|https://tenant.sharepoint.com/sites/100000042/SiteAssets/Template_ESC_Change_Request.dotx|s|https://tenant.sharepoint.com/sites/100000042/Gedeelde documenten and this works like a charm... So why the difference? and how to solve the error?
SharePoint Video Playback Quality Defaults to 480p – Horrendous
I manage multimedia training for over 600 locations and two distribution centers, supporting nearly 10,000 team members. We have made a significant investment in producing high-quality training content through professional equipment, structured scripting, and dedicated production and editing time. However, once videos are uploaded to SharePoint, the default playback quality often degrades the experience to what appears to be approximately 480p. As a result, professionally produced content can look noticeably poor on initial playback. Many of our store-level team members are not in a position to manually adjust playback settings, so the default experience matters. The source files are high resolution, but the default playback does not reflect that quality. This also creates issues when leadership reviews training content, because the playback quality can reflect poorly on the production even though the original video is clear. We moved away from third-party hosting due to ad exposure during onboarding and the need for a controlled internal platform. We are intentionally using SharePoint and Stream as part of our existing Microsoft 365 ecosystem for scalability, governance, and centralized access. Introducing additional paid hosting platforms or external streaming solutions is not a direction we are pursuing. From an enterprise training standpoint, defaulting to low-resolution playback undermines engagement and credibility. Are there plans to allow administrators to define a default playback resolution for SharePoint or Stream videos? Are there recommended encoding settings that influence the initial playback quality more reliably? Are there roadmap updates around improving adaptive streaming behavior or default resolution selection? Any guidance or insight would be appreciated.SharePoint Online's "Move To" feature no longer showing my sites
Some point a few weeks ago the Move To function changed. Now when you want to move a file out of a Site and into another, it doesn't let you pick from your Followed Sites, it only lets you pick from your Recent document libraries. We have many Sites and it's making it difficult to move items efficiently (if the location you're moving something to doesn't show up, you have to click around in it in another tab for it to eventually show up in Recent). Previous, it just showed all of my sites that I am a member/followed. Any idea why this might have changed? These are all stand-alone sites, no O365 connection, but they are all part of the same hub-site network. Thank you!
Users unable to determine who has access to document library due to security groups
Greetings, Maybe I went about this the wrong way. Looking for advice on either the proper way we should be moving forward on this or any other comments or insight we should be considering. This is for SharePoint online via Microsoft 365 Business license. Scenario: 1. SharePoint Document Library per department (Each Document Library exists in its own SharePoint site), essentially being used as a company drive. 2. Some users should only officially have access to specific folders in some of the document library. 3. If say a person in accounting has access to some specific folders, and either they are replaced or a new accounting user comes in.... should be able to reference the access the existing person has in order to give the same access to the new user. 4. Common Request: Give UserB the same folder access as UserA. 5. Some users should have access to the entire document libraries while other users only have access to specific subfolders. Current Implementation: 1. In Entra, created Security Groups that tied to specific folders. -- For Example for the accounting folder, only management has access to the entire folder but the accounting staff only have access to specific folders. So like there is a FiscalYear2024 folder, so I created a security group called sec-Accounting-FiscalYear2024 and assigned the members that should only have access to that folder and not the rest of the library. -- My thought behind this was if a new user was replacing the existing user or joining the department, I can just reference the existing user security group membership and copy it to the new user. 2. In the SharePoint document Library, I create a shareLink that is assigned to the security group I made for that access. Then I give that link to the users I assigned the membership to. Current Issue: 1. Aside from the official document sharing/access that is being done from the security groups above. There are occasions where users of a sharepoint need to share specific files or folders to other users. 2. However, they are all panicking and confused because aside from themselves they are unsure who has access to the existing folders/files in the document library. 3. When going to manage permissions of a file/folder, it only shows the group assigned to it but not the members of the group. 4. So since users can't see the members of the group assigned to a folder, they have no idea who has access to that folder and are getting confused. If this was an NTFS drive, it would be super easy for users to see who has access and etc by looking at the properties but I'm stuck behind some limitations of sharepoint I didn't realize existed until I tried to implement certain workflows. Any advice here would be greatly appreciated, as my implementation has turned into a point of frustration for end users. Thank you in advance!
PnP Template Error: "Invalid field name {guid}
Hello, I'm trying to apply a site template from one SharePoint Online site to another using PnP PowerShell. I have custom lists, some of them with a specific dependency chain: List X has a lookup to List Y. List Y has a lookup to List Z. All libraries/lists have "Allow management of content types" enabled. The cmdlets I run: Export: Get-PnPSiteTemplate -Out template.pnp -Handlers All -IncludeAllClientSidePages -PersistBrandingFiles Import: Invoke-PnPSiteTemplate -Path template.pnp The Error: During the Invoke process, I get: Invoke-PnPSiteTemplate : Invalid field name {guid} targetsharepoint site What I’ve tried: I attempted to manually remove the ID="{guid}" attributes from the XML inside the .pnp package, but that just makes the template schema invalid. Verified that I am connected to the target site with owner permissions. How can this issue be fixed? Any help would be greatly appreciated! Thanks!How can I stop a user from resharing a document if they have Edit access on that item?
I want to share a document with someone in my organization and give them Edit access, but I also want to prevent that user from sharing the file with anyone else (within organization). Below solutions are not applicable to me Use site or library‑level settings to block members from sharing and only owners can share. This solution is not applicable to us. Use Sensitivity Labels or Purview policies to restrict resharing. We don't have Purview
